Administration and Code of Conduct for the Staff

I College Profile:

  1. Name of the Office: Swamy Saswathikananda College
  2. Address:
  3. Head of the Office: The Principal
  4. University Affiliation: Mahatma Gandhi University, Kottayam
  5. Government Dept: Higher Education

II Administration

The Principal is the Academic and Administrative Head of the College who exercises authority and supervision over all aspects of admission, teaching and allied aspects, maintaining discipline on the campus,conduct of internal and University examinations and all other related duties with the assistance of Teaching, Administrative, Clerical and other staff under his/her purview, as per the rules stipulated by the University and the Government. The following staff assist the Principal in the administration and running of the college:

Vice Principal

Associate Professors

Assistant Professors

System Administrators


Office superintendent



Office Assistants

Housekeeping Staff

III  The Powers & Duties of Officers & Employees

  1. Powers of the Principal

Functioning within the framework of the Statutes of Mahatma Gandhi University/ Regulations of Govt. of Kerala and subject to supervision and the assistance of the College Governing Body, the Principal  as the Academic and Administrative Head of the College is responsible for:

  • The  administration of all curricular, co – curricular and extra- curricular activities  of the College
  • All Teaching, and Extension Activities
  • Fostering Academic Programs such as Workshops, Seminars and faculty development programs for the enrichment of Faculty Members and students
  • The Admission of students and maintenance of discipline
  • Management of College Library,  laboratories, other infrastructure and services on the premises
  • Correspondence relating to the administration of the College
  • Maintenance of   Accounts
  • Supervision of College and University Examinations, Assessment of answer papers and such other work pertaining to the examinations as assigned.
  • The assessment of reports of Teachers/ Non-teaching Staff.
  • Maintenance of the  records of the College.
  • Any other work relating to the college as may be assigned to him/her by the competent authority from time to time.
  • The Formation and supervision of the functioning of statutory bodies like Grievance Redressal Cell, Anti-ragging Cell, PTA etc.
  • The conduct of college Union Elections as per the university and government regulations.
  • The supervision and monitoring of the activities of various clubs and associations.

2. Powers of the Vice-Principal

The Vice-Principal assists the Principal in all the duties and officiates during his/her absence.

3. Teachers and their responsibilities

Teachers are expected to:

  • Perform their duty  of  teaching in the form of  lectures, practicals,, workshops,  assignments, demonstrations, seminars, project  work,   conscientiously  and  with  dedication.
  • Act as mentors of student and counsel them in time of need.
  • Make professional growth continuous through study and research
  • Attend refresher/orientation programmes, participate in   professional  meetings,  seminars, symposiums,  conferences, etc.for academic improvement and updation.
  • Co-operate and  assist  in  carrying  out  functions  relating  to  the  educational  responsibilities  of  the  college  and  the  University  such  as:  assisting  in  appraising  applications  for  admission,  advising  and counselling  students  as  well  as  assisting  the  conduct  of  University  and  college  examinations,  including  supervision,  invigilation  and  evaluation;
  • Undertake activities to improve performance indicators of the college.
  • Participate in extension,   co-curricular, extra-curricular and allied activities of the college including community service.
  • Support  and guide students in their academic and extra curricular activities
  • Organise and participate  in extension activities,  conduct certificate courses etc.
  • Adhere to a  responsible  pattern  of  conduct   and  demeanour  expected  of  them  by  the community.


  • Act as mentors for the students
  • Respect the right and dignity of students in  expressing  their  opinions
  • Deal justly and  impartially  with  students  regardless  of  their  religion,  caste,  political,  economic,  social  and  physical  characteristics
  • Recognize the difference  in  aptitude  and  capabilities  among  students  and  strive  to  meet  their  individual  needs
  • Encourage students to  improve  their  attainments,  develop  their  personalities  and  at  the  same  time  contribute  to  community  welfare
  • Inculcate among students  a scientific  outlook  and  respect  for  physical  labour  and  the ideals  of  democracy,  patriotism  and  peace
  • Be affectionate to  the  students  and  not  behave  in  a  vindictive  manner  towards  any  of  them  for  any  reason
  • Pay attention to  only  the  attainment  of  students  in  the  assessment  of  merit . Make  themselves  available  to  the  students  even  beyond  their  class  hours  and  help  and  guide  students  without  any  remuneration  or  reward.
  • Aid students to develop an understanding of our  national  heritage  and  national  goals  and  refrain  from  inciting  students  against  other  students,  colleagues  or  administration.


Teachers are expected to:

  • Treat other members  of  the  profession  in  the  same  manner  as  they themselves  wish  to  be treated.
  • Aim for the holistic development of the institution. Maintain good inter department relationships.
  • Support and cooperate with each other
  • Speak respectfully of other teachers and render assistance for professional betterment.
  • Refrain from lodging  unsubstantiated  and mala fide allegations  against  colleagues  to  higher  authorities;  and
  • Refrain from allowing  considerations  of  caste,  creed,  religion,  race  or  gender  in  their  professional  endeavour.


Teachers are expected to:

  • Discharge their professional   responsibilities   according   to   the     rules   and  code of conduct stipulated for them.
  • . Refrain  from  undertaking  any  other  employment  and  commitment  including  private  tuitions  and  coaching  classes  which  are  likely  to  interfere  with  their  professional  responsibilities.
  • Co-operate in the  formulation  of  policies  of  the  institution  by  accepting  various  offices  and  discharge  responsibilities  which  such  offices  may  demand.
  • Co-operate with the  authorities  for  the  betterment  of  the  institution   keeping  in  view  the  interest  and  in  conformity  with  dignity  of  the   profession.
  • Perform to the best of their ability in accordance with generally accepted professional standards of the teaching profession, to ensure there is no breach of their contract.
  • Give and expect  due  notice  before  a  change  of  position  is  made.
  • Refrain from availing  themselves  of  leave  except  on  unavoidable   grounds  and  as  far  as  practicable, with  prior  intimation,  keeping  in   view  their  particular  responsibility  for  completion  of  the academic schedule.


Teachers should treat  the  non-teaching  staff  as  colleagues  and  give them due respect and maintain a good and healthy relationship with them.


  • Try to maintain contact  with  the  guardians of   their   students,   send   reports   of   their   performance   to   the   guardians   whenever  necessary  and  meet  the  guardians  in  meetings  convened  for  the  purpose  for  mutual  exchange  of  ideas  and  for  the  benefit  of  the  institution.
  • Shall conduct Open House programmes to evaluate and discuss the performance of the students
  • Get feedbacks from the parents


  • Recognize that  education  is  a  public  service  and  strive  to  keep  the  public  informed  of  the educational  programmers  which  are  being  provided.
  • Work to improve  education  in  the  community  and  strengthen  the  community’s  moral  and   intellectual  life.
  • Be aware of  social  problems  and  take  part  in  such  activities  as  are  conducive  to  the  progress  of  society  and  by extension,  the  country  as  a  whole.
  • Refrain from taking  part  in  or  subscribing  to  or  assisting  in  any  way  activities  which  tend  to  promote  feeling  of  hatred  or  enmity  among  different  communities, religions  or  linguistic  groups  but  actively  work  for  National  Integration.